Updated October 19, 2020 8:54 AM PT

How to Accept Credit Card on Phone

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Do you want to take credit card payments on your phone? Find out how to use your Android or iPhone as a mobile credit card reader.

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"Sorry, I only have card."

It's a pain to process credit card payments when you're on the road. Nowadays, more customers are going without cash and expect to pay with just a swipe.

You need to invest in a mobile credit card processor to succeed. If not, you'll lose out on profits to your competitors. Thankfully, mobile processors make it very affordable and easy to accept credit cards with just your smartphone.

But figuring out the right credit card processor is tricky.

To help expand your business, let's uncover how those fees work. Plus, find out the best mobile credit card processing providers.

How to Accept Credit Cards on Your Phone
  1. Choose a mobile credit card processing provider and create an account
  2. Download their app and request hardware, if needed
  3. To process a payment, swipe card or enter card information manually
  4. Follow the prompts on the app to complete the payment
  5. Provide a digital receipt to the buyer

Best Apps and Readers

SquareShopify LitePayPal Here
2.6% + $0.10 per transaction2.7% per transaction2.7% per transaction
Free swipe readerFree chip & swipe readerAccept PayPal in person
Free online storefrontLoyalty programNo monthly fees
No monthly fees$9 monthly fee

How Does Mobile Processing Work?

© CreditDonkey

So, just how do you go about taking credit cards on your phone?

To do so, you need 2 things:

  1. A mobile card reader: This is small device attaches to your smartphone or tablet (via the headphone jack or bluetooth). It allows you to swipe, dip, or tap cards, turning your phone into a credit card machine.

  2. A mobile POS app (mPOS): You install the POS software on your phone. It allows you to perform tasks like tracking transactions, adding tax and tip, saving customer info, managing inventory, etc.

The combination of a card reader and mPOS basically turns your smartphone into a portable Point of Sale system. You can accept payments from anywhere without having to be locked down by a retail counter.

Who Needs Mobile Credit Card Processing?

© CreditDonkey

If you're often on-the-go or don't have a permanent physical location, you will definitely need a mobile payment processor. But other types of businesses could use it as well.

Here are some industries benefiting from mobile processing:

Farmer's market / pop-up vendors
Do you sell at places like farmer's markets, pop-up events, swap meets, or local festivals? A lot of these types of vendors only accept cash, but you may be losing customers who don't have enough cash on them. Some mPOS even let you accept payments without an internet connection.

Food truck vendors
A tiny portable mobile card reader is ideal when you're talking about working from inside a small space. You don't need a clunky terminal or receipt printer. Just simply send digital receipts via the app. Many mPOS even let customers enter custom tips.

Arts & crafts vendors
This includes those who sell jewelry, artwork, handicrafts, indie fashion labels, etc. at places like mall kiosks or events. Being able to accept card will help you capture those impulse purchases. Additionally, some mPOS systems collect customer information, so you can send personalized email marketing messages, special promotions, or product suggestions.

Traveling healthcare professionals
A lot of massage therapists, physical therapists, home care workers, personal trainers, etc. often travel to their client's homes. Having a mobile processor will allow you to accept payments right away on your phone.

Independent consultants or service jobs
This include jobs like freelance web designers, home repair contractors, plumbers, hair and makeup stylists, among others. Depositing checks and chasing down invoices can be a hassle. With a mobile reader, you can close your deals faster by accepting more forms of payment.

Physical retailers or restaurants
Even restaurants and retailers with a brick-and-mortar location can benefit from using a mobile processor. You can take the customer's payment right on the floor or by the table instead of waiting in line at the register. And being mobile frees up space from cumbersome cash registers.

Do I need a merchant account for mobile credit card payments?
You do not need a merchant account to accept mobile credit card payments. If you are a smaller business, you can use a payment service provider (or PSP), such as Square. A PSP aggregates their entire customer accounts into one large merchant account.

However, if you are a more established business and expect to have a large volume of card transactions, consider opening a merchant account for better pricing and service.

How to Choose a Mobile Credit Card Processing System

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The right processing system should have the features and hardware you want, and integrate seamlessly with your business operations.

Consider these things before picking a mobile credit card processing system:

Internet connection
Mobile processors typically need a reliable internet access. But what if you often sell at farmer's markets or events where the cellular connection is spotty? Some mPOS can operate in "offline mode," where you can still take payments without an internet connection, and they'll all go through once you connect again.

Number of employees/users
Have multiple employees? Or sell at multiple locations at the same time? Some providers let you add multiple users at little to no cost. You can decide the level of access to grant each employee, and track each employee's timecard.

How quickly you need your money
Funding time varies by processor. On average, your bank will process payments within two business days. If you need immediate funds, providers such as PayPal offer instant funding for an additional 1% fee. For those with a merchant account, the fastest you can get your funds is a next-day transfer.

Accounting software integration
Bookkeeping is no fun for anyone. Fortunately, some POS applications automatically sync your sales with QuickBooks and Xero. This allows you to easily reconcile your books, create custom reporting, and skip manual data entry altogether.

Inventory management
Most basic mPOS apps allow you to add and track your products. But if your business has more complicated needs, you may want more advanced inventory features, like the ability to input SKUs, barcodes, and modifiers, create purchase orders, and transfer inventory in bulk between locations.

Invoicing
This feature is really helpful if you handle a lot of custom orders or large purchases. You can send a custom invoice straight from the mPOS app. Note: usually the processing fee for invoices is slightly higher.

Virtual terminal
A virtual terminal allows you to key-in credit card payments directly from your web browser, usually for taking payments over the phone. If you also get phone orders, look for a provider with this feature. Some charges an extra fee.

Customer database
This allows you to save your customers' names and contact info. Having a customer database is important if you want to send out promotional emails. It also helps you see what your customers are buying so you can identify trends. This helps build loyalty.

Additional features
A lot of processing providers offer add-on services for an additional monthly fee. For example, a loyalty program is potentially worth the extra dollars if it can help you retain more repeat customers. Other add-on features could include payroll services, advance employee management, or marketing tools.

But if you just need basic payment acceptance, there's no need to pay for additional features.

How Do the Fees Work?

Credit card processing fees usually come in 2 basic types:

1. Flat-Rate Pricing
You pay a flat rate fee for each transaction, no matter the size of the transaction or card type. Many providers don't charge any additional fees because they include it all in the flat rate.

You may see this kind of pricing as either a flat percentage (ex: 2.75%), or a flat percentage plus an additional fee (for ex, 2.6% + $0.10).

Flat rate is better for businesses with small average transaction amounts. For example, let's say the flat rate is 2.75%:

  • On a $100 sale, the processing fee would be $2.75.
  • On a $10 sale, the processing fee would be $0.28.

Flat rate with additional fee is better for businesses with larger average transactions. For example, let's say the rate is 2.6% + $0.10:

  • On a $100 sale, the processing fee would be $2.70
  • On a $10 sale, the processing fee would be $0.36.

This pricing structure is the most predictable, but often comes out to be more expensive, especially if you have a lot of sales. But it's ideal for smaller businesses as it's simple and straightforward.

Generally, flat-rate fees are offered by PSP processors such as Square.

2. Interchange-Plus Pricing
Interchange-plus pricing is a bit more complicated. You'll pay a percentage of the credit card transaction (interchange fee) plus the processor's markup (a flat fee). The interchange fee is a non-negotiable rate set by Visa, Mastercard, Amex, and Discover based on the card and transaction type.

A typical interchange-plus pricing might look like: Interchange plus 0.20% + $0.10 per transaction.

For example, let's say the interchange fee for swiped transaction with a Visa Rewards credit card is 1.65% + $0.10, and the merchant provider markup is 0.2% + $0.10. On a $100 sale, it would cost you $1.75 + $0.30 for a total of $2.05.

This pricing plan often comes out to be the best value. It works for most types of businesses. However, the provider may tack on other fees for services like payment gateway, virtual terminal, etc.

A lot of full merchant accounts will go by interchange-plus pricing, as it's usually the best value for larger businesses.

Additional Fees
Providers can charge additional fees for specialty features, so be prepared to budget those in. Just some additional fees you may encounter are:

  • PCI non-compliance fees
  • Chargeback fees
  • Virtual terminal
  • Loyalty programs
  • Employee management
  • Appointment management

If you want a very specialized POS system tailored to a specific type of business (like a salon or restaurant), you'll most likely need to subscribe to certain features and services.

Best Mobile Credit Card Processing Providers

© CreditDonkey

Now we'll go over some of our top picks for mobile processing.

Square: Best Overall Mobile Processor

Square is one of the first mobile card readers and remains one of the most popular mPOS providers on the market.

Square accepts every major card at the same rate of 2.6% + $0.10 for swipe, dip, and tap transactions. You get a free swipe card reader and POS mobile app (though the chip and contactless reader is extra). It also gives you a free online storefront and virtual terminal. There are no monthly fees.

Here are some of Square's features within the basic mPOS app:

  • Accept offline payments
  • Instant transfers (1.5% fee)
  • Installment plan for customers, but you're paid upfront
  • Custom invoices
  • Add multiple users
  • Inventory management
  • Reporting and analytics
  • Integrates with Quickbooks

For an additional subscription fee, you can access more advanced features like adding a loyalty program, payroll, and marketing. It also has special plans for restaurants, retail, and appointment-based services.

Square operates on both iPhone and Android devices.

Shopify Lite: For Pop Up Stores

Shopify, the huge e-commerce platform, also offers in-person card payment processing. It automatically syncs your online and physical sales. This is ideal for small online merchants who also set up booths at fairs, markets, and trade shows.

Shopify Lite is the cheapest plan available at $9 per month. It charges a flat rate of 2.7% per in-person sale. This plan gives you the ability to sell on any website (Wordpress, Tumblr, Facebook etc.) and comes with the Shopify POS app. In addition, you get a free chip and swipe reader.

Shopify offers several more advanced plans. These come with your own Shopify web store and more robust features. The highest tier stores have lower transaction fees. These are better for bigger businesses.

Some features of the POS app includes:

  • Issue store credit
  • Customer database
  • Loyalty programs
  • Inventory management
  • In app invoicing
  • Let customers refund or exchange online purchases
  • Reporting and analytics

Shopify offer 24/7 customer service via live chat. This is no contract or cancellation fees.

PayPal Here: For Accepting PayPal Payments

PayPal Here is PayPal's mobile payment solution. Their platform lets you accept PayPal payments in person, which could come in handy for customers who aren't carrying cards.

PayPal Here charges a flat rate of 2.7% for in-person card payments. You could be eligible for a free swipe mobile credit card reader (chip and contactless reader is extra).

Although PayPal Here doesn't have the greatest number of features, it does transfer payments to your PayPal account almost instantly.

If you want access to your funds the same day, you can get the PayPal Business Debit Mastercard, which will allow you to access your available balance at ATMs. Or you can do an instant transfer from your PayPal to bank account for a 1% fee (up to $10).

Below are some of PayPal Here's most popular features:

  • Add custom tips
  • Apply discounts
  • In app invoicing
  • Inventory management
  • Multiple user accounts
  • Customized sales reporting
  • Cash and check reporting

PayPal Here has no additional setup fees, monthly fees, or cancellation fees.

FattMerchant: For High-Volume Busineses

FattMerchant's unique subscription pricing structure works well for high-volume businesses. The starter tier plan costs $99 per month and charges just 8 cents + interchange for each mobile transaction.

This pricing model is best for mid to high-volume and/or high-ticket size businesses processing at least $10,000 in transactions per month.

Some features of the Fattmerchant mobile POS include:

  • Next day funding
  • Custom database
  • In app invoicing
  • Inventory management
  • Split tender
  • Accept custom tips
  • Apply discounts and issue refunds

Fattmerchant offers 24/7 technical support. It generally has very high customer satisfaction for its account stability. There is no contract and no termination fees.

What Experts Say

CreditDonkey assembled a panel of industry experts to answer readers' most pressing questions on the benefits of accepting credit cards via phone.

  • Why are credit cards so popular with consumers?
  • How can small businesses attract more customers?
  • Why do you accept credit cards from your clients?

    Here's what they said:

    Bottom Line

    It's crucial for any small business to be able to accept credit cards. Luckily card readers and mobile POS make it super easy to accept cards with your phone.

    Although it's important to think about cost before purchasing an mPOS, you should also think about what features you need. While a standard third-party processor can be a great fit, you may find more benefits in getting a merchant account if you're a larger business.

  • Note: This website is made possible through financial relationships with some of the products and services mentioned on this site. We may receive compensation if you shop through links in our content. You do not have to use our links, but you help support CreditDonkey if you do.

    More from CreditDonkey:


    How to Accept Credit Card Payments


    Credit Card Reader for iPhone


    Mobile Credit Card Processing


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