July 20, 2022

Best Small Business Email Providers

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The best email hosting platforms offer more than just a domain name. They also help your business thrive. Find the right one here.

As a small business owner, you rely on emails. You need them to touch base with customers, stand out from competitors, and manage operations. Using the best one is necessary to drive up productivity and revenue.

But finding the right service can be hard.

Use this narrowed list of the best providers to find your perfect match. And don't worry. There's an option for every budget.

What is Email Hosting & Why We Should Get It

Business owners know that a consistent brand boosts reliability. And that's why most enterprises invest in their web and email hosting providers. To have disciplined branding.

Email hosting provides you with a business email that matches your domain name (name@yourbusiness.com). It also gives you:

  • A professional business email
  • Secure emails, messages, and other company data
  • Receive technical support from service providers
  • Large and sometimes expandable storage space

Top picks for the best email hosting services platforms

Best Email Hosting Platforms for Small Businesses

Finding the right email hosting platform doesn't have to be a lengthy and tiring process. But sometimes it's hard in a sea full of similar options.

To combat this, here's a list to save you hours of research.

Google Workspace: Overall best for collaboration and large teams

Google's Workspace is best for large teams from different expertise levels. And with its easy-to-use design, anyone can easily onboard and navigate the platform.

But there's a caveat. Workspace has limited storage plans and low attachment limits. The domain must also be purchased separately from the email hosting, which incurs more expenses.

Google Workspace Pricing

  • Business Starter plan: $6/month
  • Business Standard plan: $12/month
  • Business Plus plan: $18/month

Google Workspace offers a free 14-day trial.

FeaturesLimitations
Easy setup and beginner-friendly user designDomain must be bought separately
Video conferencing tool for up to 500 participants in premium planOnly 25MB maximum attachment limit
Comes with business productivity tools from the Google WorkspaceOnly 30GB storage, need extra payment to expand
Built-in spam and phishing protection

Zoho Mail: Best for companies on a budget

Zoho is a Google Workspace alternative with the same basic features for cheaper. It's an ideal option if you are involved in the digital marketing industry because of its high attachment limits.

Unfortunately, Zoho doesn't offer free domain names with its plans. But it offers tools and integrations that users can acquire with their premium plans.

Zoho Mail Pricing[1]

  • Forever Free Plan: $0
  • Mail Lite: $1 a month
  • Zoho Workplace: $3 a month
  • Mail Premium: $4 a month

FeaturesLimitations
Integrates with Zoho's own productivity tools for Workplace planAdmin panel is hard to use for new users
Email system has a lot more optionsDoesn't come with a free domain
Discovery feature allows for email retention policiesLow storage limits across all plans
High attachment limits ideal for videos and hi-res photos

ProtonMail: Best for security and privacy

ProtonMail is best for individuals who require a tight level of security and privacy in their email exchanges. Users can sign up anonymously and their messages are automatically encrypted.

ProtonMail Pricing (Proton for Business)[2]

  • Proton Mail Essentials: $6.99/month
  • Proton Business: $10.99/month
  • Proton Enterprise: (Custom based on your needs)

FeaturesLimitations
Privacy and security-focused. Securely store your contacts' detailsOnly 25MB maximum attachment limit
Unlimited messages per dayBulk promotional or programmatic email sending is not supported
Quickly transfer your emails, calendars, or contacts from any providerLow storage space for entry-level plan
ProtonMail and other third parties won't be able to access your messages

Microsoft 365: Best advanced features and is ideal for large files

The Microsoft 365 system is great to track and organize workflows within a company. Ideally, it's best for businesses that work with large format documents like video renders and music videos.

But if you want email hosting services that only have core features, it's best to opt for cheaper or more user-friendly alternatives like Google Workspace or Zoho Mail.

Microsoft 365 Pricing[3]

  • Business Basic plan: $6 a month
  • Business Standard: $12.50 a month
  • Business Premium plan: $22 a month

FeaturesLimitations
Most storage space of a low-tier plan at 1TBEntry-level plan doesn't come in a desktop version
150MB attachment limitsNo free domain
Comes with the collaboration and productivity toolsAnnual commitment is required
Synchronizes data across Microsoft apps

IONOS: Best advanced features and ideal for large files

IONOS is best for sole proprietors who want a free domain name on a budget. It's one of the cheapest service providers in the market but still comes with a free domain in all their plans. They also provide SSL certificates for better security.

Though the features in their plans are solid, don't expect advanced features from this service. Storage space for entry-level plans is also low, but not really a deal-breaker.

IONOS Pricing[4]

  • Mail Basic 1: $1 a month
  • Mail Basic 1+: $4 a month
  • Mail Business: $5 a month

FeaturesLimitations
All plans include a free domain nameOnly has advanced features like collaboration tools for the premium plan
Free SSL/TLS encryption certificates and anti-spam filtersDon't have the video conferencing option
High attachment limit for sending and receiving filesLow storage space for entry-level plans
Attractive price points for all plans

Amazon WorkMail: Best for niche retailers

If you want to sell online, Amazon WorkMail can boost your knowledge in operating a niche e-commerce brand. But its prized feature is its add-on service options that can address the needs of small businesses.

But unless you add the AWS integrations, the base package is a bit bare-bones compared to other hosting services. And the cost of the integration really increases the price of your plan.

Amazon WorkMail Pricing[5]

  • Amazon WorkMail: $4 a month

FeaturesLimitations
Comes with SSL/TLS certification for better securityLow attachment limits at only 25MB for sending and receiving files
Email storage space per user is at 50GBAdding integrations can get pricey
Users can customize their own Amazon integrations from 100 business categoriesStorage is not unlimited
Offers email integration with Outlook

Bluehost: Best for new companies

If you want a bundled plan that provides web hosting and email hosting in one, this WordPress-recommended platform is for you. Bluehost is best for startups that want to get a strong online following quickly. And at a low cost.

Though with Bluehost, you can't get the email hosting service without getting the web hosting feature. And while plan prices are ideal, renewal of the contract after the first year costs a lot more.

Bluehost Pricing[6]

  • Basic: Starts at $2.95 a month and costs $9.99 to renew
  • Plus: Starts at $5.45 a month and costs $14.99 to renew
  • Choice Plus: Starts at $5.45 and costs $18.99 to renew
  • Pro: Starts at $13.95 and costs $28.99 to renew

FeaturesLimitations
Free domain name included in all plansUsers must get the web hosting with the email hosting feature
Offers both web and email hosting for only $2.95 a monthFree domain only lasts for a year, followed by a high price increase the next
Unlimited accounts and sites for users for their Plus, Choice Plus, and Pro plans
Offers SSL/TLS certificates and domain privacy

Rackspace: Best for companies that want email hosting only

If you're only looking for an email hosting service and don't need tons of tools, this is ideal for you. Rackspace does not offer many features, but what it does have is worth every buck. It has decent file storage, strong privacy rules, and a customizable business plan.

But some email providers have better deals for cheap. And Rackspace does have some problems notifying clients when systems are down.

Rackspace Pricing[7]

  • Rackspace Email: $2.99 per user a month
  • Rackspace Email Plus: $3.99 per user a month

FeaturesLimitations
Great user privacy policiesCustomer service could be better
Decent 50MB attachments and 30GB file storageDoesn't offer free trials
Plans are customizable, with lots of optionsSeamless migration from other platforms
Offers fully managed hosting services

FAQs

How to create a custom email address for business?
You have to secure a domain name first through places like Google or GoDaddy. Then you pay for the email hosting service separately.

Can you host an email and website domain separately?
Generally, it's recommended that you find a platform that can do both. Especially if you're a small company that's just starting out.

Should I get a free email hosting provider?
There are a lot of free email hosting services online. But usually, you won't be able to get a personalized domain name. These also have weak security measures and poor customer support.

The Bottom Line

Overall, the best email hosting service in 2022 is still Google Workspace. Despite its higher-end price point, the collaborative tools and productivity features it offers are hard to beat.

For companies that have a smaller budget, IONOS is a great budget-friendly option. Meanwhile, for a more all-in-one service that's also beginner-friendly, Bluehost provides a comprehensive yet affordable plan.

References

  1. ^ Zoho. Mail Pricing, Retrieved 6/24/2022
  2. ^ Proton. Proton for Business, Retrieved 6/24/2022
  3. ^ Microsoft. Microsoft 365 for business, Retrieved 6/24/2022
  4. ^ IONOS. Plans, Retrieved 6/24/2022
  5. ^ Amazon Web Services. Amazon WorkMail Pricing, Retrieved 6/24/2022
  6. ^ Bluehost. Shared Hosting, Retrieved 6/24/2022
  7. ^ Rackspace. Rackspace Email Pricing, Retrieved 6/24/2022

Write to Sabrina Go at feedback@creditdonkey.com. Follow us on Twitter and Facebook for our latest posts.

Note: This website is made possible through financial relationships with some of the products and services mentioned on this site. We may receive compensation if you shop through links in our content. You do not have to use our links, but you help support CreditDonkey if you do.

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